Sullivan County, Missouri
History, Records, Facts and Genealogy

Court Records | Vital Records | CENSUS Records | TAX Records | Military Records | Church & Cemetery |
Maps & Atlases | Genealogy Addresses | Genealogy Related Sites |
Sullivan County Missouri Map

Sullivan County was organized February 14, 1845, from Linn County and named for James Sullivan, a Revolutionary War general. Originally defined by the legislature as Highland County on February 17, 1843, the name was changed upon actual organization. The County Seat is Milan. See also County History or Courthouse History for more historical details.

Sullivan County has records of genealogical interest available: Recorder of Deeds: Index to deeds, 1845-1887; Deed records, 1845-1893; Warranty deeds, 1866-1890; Record of patents, 1858-1880; Swamp land patents, 1859-1953. Clerk of the County Court: Permanent record of births, 1835-1871 and 1883-1892; Register of births and stillbirths, 1883-1892; Permanent record of deaths, 1883-1899. Clerk of the Circuit Court: Index to circuit court records, (no dates); Circuit court records, 1845-1886. Clerk of the Probate Court: Probate records, 1850-1889; Inventories, appraisements and sale bills, 1871-1892; Settlement records, 1870-1905; Will records, 1849-1928. The Health Department has Birth & Death Records from 1910-Present. See Court Records for more details on whats available from the courthouse.

Counties adjacent to Sullivan County are Putnam County (north), Adair County (east), Linn County (south), Grundy County (southwest), Mercer County (northwest). Cities and Towns include Green City, Greencastle, Harris, Humphreys, Milan, Newtown, Osgood, Pollock, Reger, Winigan

  • Sullivan County, Missouri History Books at Amazon.com
  • Search Historical Newspapers from Missouri (1808 - 1922) - Quickly find names and keywords in over 450 million articles, obituaries, marriage notices, birth announcements and other items published in over 2,800 historical U.S. newspapers. New content added monthly!
  • Family History Library - The largest collection of free family history, family tree and genealogy records in the world.
  • Stories, Memories & Histories - Stories and histories compiled by others researching a person or area can be an amazing source of information about your ancestors. Not only do they generally contain dates and places of vital events like birth, marriage, and death, but they often relate stories and memories that help you really get to know the character of your ancestors.
  • Search Missouri Historical Records - Databases include Court, Land, Wills & Financial Records; Birth, Marriage & Death Records; Voter Lists & Census Records; Immigration & Emigration Records; Obituary Records; Military Records; Family Tree Records; Pictures; Stories, Memories & Histories; Directories & Member Lists and much more....

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Sullivan County Court Records

See Also Missouri Land Records, Marriage Records, Court & Probate Records

PLEASE READ!! Please call the clerk's department to confirm hours, mailing address, fees and other specifics before visiting or requesting information because of sometimes changing contact information

All Departments below are in the Sullivan County Courthouse located at 101 N. Main, Milan, MO 63556; Telephone: (660) 265-3630 , unless otherwise noted below. The Official County website is located at ? . See also Courthouse History.

PLEASE READ FIRST: Please call the clerk's department to confirm hours, mailing address, fees and other specifics before visiting or requesting information because of sometimes changing contact information. The record dates below are from the earliest date to present time. Fire destroyed the Courthouse June 26, 1908. .

Sullivan County Clerk of the Court has Birth & Death Records from 1883-99. In this office in each county is located an index to common pleas, records of all extant proceedings, chancery minute books, records of births and deaths, county court records, right-of-way and road records, as well as surveyor's records (including field notes and plats made by the county surveyor). This office usually holds the county treasurer's notes, bonds and commissions, records of marks and brands, wolf scalps, stray notices, real estate assessments, and tax books. In some counties, early terms for this court included “Chancery” or the “Court of Common Pleas.”

Sullivan Register of Deeds / Recorder has Marriage Records from 1845 and Land Records from 1845. The Office of Recorder of Deeds records and files instruments of writing affecting real property or personal property, subdivision plats, federal and state tax liens, and other instruments of writing. Also, the Recorder’s Office issues marriage licenses, and in accordance with the Uniform Commercial Code files termination statements. All recorded instruments are available for public research.

Sullivan County Probate Court Clerk has Probate Records from 1849. In the smaller counties, probate matters are handled in the same office as the associate circuit court office. (In larger counties, there will be a separate probate court clerk's office and separate probate judges/commissioners).

Sullivan County Circuit Court Clerk has Court Records from 1845. This office holds the direct index to records such as divorces, debt, dissolution of partnerships, adoptions, judgment, and tax fee books including direct and indirect indexes. They also retain the index to criminal records and criminal files of the circuit court. Adoptions are under the jurisdiction of the circuit court. Naturalization records, including petitions, declarations of intention, certificates, and certificates of allegiance, and granting of citizenship are also located in the clerk's office, as well as an index to civil case files. Some naturalization records have been found with the deeds.

Below is a list of online resources for Sullivan County Court Records. Email us with websites containing Sullivan County Court Records by clicking the link below:

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Sullivan County Vital Records

See Also Vital Records in Missouri

Birth, marriage, and death records are connected with central life events. They are prime sources for genealogical information.

Missouri Department of Health and Senior Services, Bureau of Vital Records, P.O. Box 570, Jefferson City, MO 65102, Please allow up to approximately 6-8 weeks for processing of all type of certificates when ordered through the mail. They have the following records:

  • Birth & Death Certificates: Birth records maintained by Bureau of Vital Statistics, Dept. of Health since 1903 through the present. For births that occurred within the past 75 years, copies can be requested only by the immediate family of the person whose name is on the birth certificate.
    • Cost: The cost of a birth record is $15 per record, $15 for each additional copy. The cost of a death record is $13 per record, $10 for each additional copy. If no record is found or no copy is made, state law requires that we keep $22.00 for a searching fee. Please do not send cash in the mail.
    • Processing Time: 6-8 weeks when ordered by MAIL or 2-5 Days when you order ELECTRONICALLY
    • Click Here to Search the Social Security Death Index for FREEicon
  • Marriage & Divorce Certificates: To request a certified copy of a marriage license contact the Recorder of Deeds in the county where the license was obtained.To request a certified copy of a divorce decree contact the Circuit Clerk in the county where the decree was granted.
  • Order Online: You can also order Order Electronically Online to obtain a certified copy of a birth, marriage, death or divorce record with a credit or debit card and get the certificates within 2-5 days by ordering from VitalChek Express Certificate Service.

Order In Person:To request a birth or death certificate from a local health department, you may download the application and submit it in person or by mail to the nearest local health department.

Order By Mail: Make check or money order payable to the Missouri Department of Health and Senior Services. Checks must be drawn on a United States bank. A money order must be drawn on a United States bank or issued by the United States Postal Service. Do not send cash. Mail to the following address:Missouri Department of Health and Senior Services, Bureau of Vital Records, P.O. Box 570, Jefferson City, MO 65102. Please include return address on envelope and application form.

Below is a list of online resources for Sullivan County Vital Records. Email us with websites containing Sullivan County Vital Records by clicking the link below:

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Sullivan County Census Records

See Also Research In Census Records & Statewide Records that exist for Missouri

Few, if any, records reveal as many details about individuals and families as do government census records. Substitute records can be used when the official census is unavailable

Countywide Records: Federal Population Schedules that exist for Sullivan County, Missouri are 1850, 1860, 1870, 1880, 1900, 1910, 1920 and 1930. Other Federal Schedules to look at when researching your family tree in Sullivan County, Missouri are Industry and Agriculture Schedules availible for the years 1850, 1860, 1870 and 1880. Slave Schedules exist for 1850 & 1860. The Mortality Schedules for the years 1850, 1860, , 1870 and 1880.There are free downloadable and printable Census forms to help with your research. These include U.S. Census Extraction Forms and U.K. Census Extraction Forms

Below is a list of online resources for Sullivan County Census Records. Email us with websites containing Sullivan County Census Records by clicking the link below:

  • Missouri Census, 1830-70: This collection contains the following indexes: 1830 Federal Census Index; 1830-39 Census Index; 1840 Federal Census Index; 1840 Pensioners List; 1850 Federal Census Index; 1850 Slave Schedules; 1860 Federal Census Index; 1860 Slave Schedules; 1870 Federal Census Index; Early Census Index.
  • Sullivan County, Missouri Census Books at Amazon.com
  • Census & Voter Lists - A census is an official list of the people in a particular area at a given time, while voter lists show those who were registered to vote in a certain area. The valuable information found on census records helps you to understand your family in their time and place. Voter Lists serve as a confirmation of residence in between the years that the census was taken.
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Sullivan County Maps & Atlases

See Also Research In State Map Collections

Genealogy Atlas has images of old American atlases during the years 1795, 1814, 1822, 1823, 1836, 1838, 1845, 1856, 1866, 1879 and 1897 for Missouri and other states.

You can view rotating animated maps for Missouri showing all the county boundaries for each census year overlayed with past and present maps so you can see the changes in county boundaries. You can view a list of maps for other states at Census Maps.

You can view rotating animated maps for Missouri showing all the county boundary changes for each year overlayed with past and present maps so you can see the changes in county boundaries.

Below is a list of online resources for Sullivan County Maps. Email us with websites containing Sullivan County Maps by clicking the link below:

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Sullivan County Military Records

See Also Military Records in Missouri

Military and civil service records provide unique facts and insights into the lives of men and women who have served their country at home and abroad.

The uses and value of military records in genealogical research for ancestors who were veterans are obvious, but military records can also be important to re-searchers whose direct ancestors were not soldiers in any war. The fathers, grandfathers, brothers, and other close relatives of an ancestor may have served in a war, and their service or pension records could contain information that will assist in further identifying the family of primary interest. Due to the amount of genealogical information contained in some military pension files, they should never be overlooked during the research process. Those records not containing specific genealogical information are of historic value and should be included in any overall research design.

Below is a list of online resources for Sullivan County Military Records. Email us with websites containing Sullivan County Military Records by clicking the link below:

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Sullivan County Tax Records

See Also Research In Tax Records

The Missouri Historical Society has some original tax records; others can be found in the Western Historical Manuscript Collection at the University of Missouri, but most extant records remain in the office of the clerk of the county court. The Missouri State Archives has microfilmed some tax records for the counties of Boone, Callaway, Cape Girardeau, Chariton, Clay, Cooper, Franklin, Howard, Marion, Monroe, Montgomery, St. Charles, St. Francois, and Ste. Genevieve.

Prior to 1850, purchasers of the federal lands in Missouri were exempt from land taxes for five years after purchase. If one finds an ancestor on a Missouri tax list with livestock, etc., but no land being taxed, the individual may have purchased his land from the government within the preceding five years.

Some early delinquent tax lists were sent to the state auditor's office and are now located in the Capitol Fire Documents held by the Missouri State Archives

Below is a list of online resources for Sullivan County Tax Records. Email us with websites containing Sullivan County Tax Records by clicking the link below:

  • Sullivan County, Missouri Tax Books at Amazon.com
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Sullivan County Genealogical Addresses

See Also Other Missouri Genealogical Addresses

The Repositories in this section are Archives, Libraries, Museums, Genealogical and Historical Societies. Many County Historical and Genealogical Societies publish magazines and/or news letters on a monthly, quarterly, bi-annual or annual basis. Contacting the local societies should not be over looked. State Archives and Societies are usually much larger and better organized with much larger archived materials than their smaller county cousins but they can be more generalized and over look the smaller details that local societies tend to have. Libraries can also be a good place to look for local information. Some libraries have a genealogy section and may have some resources that are not located at archives or societies. Also, take a special look at any museums in the area. They sometimes have photos and items from years gone by as well as information of a genealogical interest. All these places are vitally important to the family genealogist and must not be passed over.

Below is a list of online resources for Sullivan County Genealogical Addresses. Email us with websites containing Sullivan County Genealogical Addresses by clicking the link below:

  • Sullivan County Historical Society, 117 North Water Street, Milan, MO 63556-1023
  • Missouri State Archives, Missouri State Information Center, [EMAIL]
    P.O. Box 1747, 600 West Main Str, Jefferson City, MO 65102; Phone:(573) 751-3280, Fax: (573) 526-7333
  • State Historical Society of Missouri, 1020 Lowry Str., Columbia, MO 65201-7298; (573) 882-7083, [EMAIL]
  • Missouri State Genealogical Association, P.O. Box 833, Columbia, MO 65205-0833
  • Newspapers & Periodicals - The Newspapers & Periodicals Collection lets you discover a wealth of information about your ancestors from many historical newspapers, magazines, and other periodicals. These types of sources can often supplement public records and provide information that is not recorded anywhere else. Here, you can learn more about your ancestor's possible daily activities by placing them in the context of their time.
  • Directories & Member Lists - Directories and member lists are typically compilations of information about people who belonged to various associations and groups or lived within city boundaries. They can be thought of as the predecessors to the modern-day phone book and usually list names, addresses, and sometimes the occupations of your ancestors.
  • See the Society page for more statewide Societies and archives
  • Missouri Genealogical Society Books at Amazon.com
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Sullivan County Church & Cemeteries

See Also Church & Cemetery Records in Missouri

Obituaries can vary in the amount of information they contain, but many of them are genealogical goldmines, including information such as names, dates, places of birth and death, marriage information, and family relationships.

There are many churches and cemeteries in Sullivan County. Some transcriptions are online. A great site is the Sullivan County Tombstone Transcription Project.

The Missouri State Archives has published A Brief Guide to Church Records on Microfilm which is a county by county listing, but it is currently out of print. The available church records can be located by using the Archives' Manuscript Register. Church microfilm rolls are not available for purchase, without written consent of the individual church, and must otherwise be used at the Missouri State Archives. The Western Historical Manuscript Collection on the University of Missouri-Columbia campus holds some church records. These can be located by using their descriptive catalogue or microfiche guide. Most church records in Missouri are scattered and remain in private hands

There is no central registry for cemeteries located in Missouri. The following national cemeteries are located in Missouri:

  • Springfield National Cemetery, 1702 E. Seminole Street, Springfield, Missouri 65804. All known soldiers buried there, including those transferred from towns throughout southwest Missouri were published in Ozar'kin
  • Jefferson Barracks National Cemetery, 101 Memorial Drive, St. Louis, Missouri 63125. There is a card file reference to persons interred there. Inquiries may be made by phone or mail.
  • Jefferson City National Cemetery, 1024 E. McCarty Street, Jefferson City, Missouri 65101. The researcher may phone or write the Jefferson Barracks for information.

Below is a list of online resources for Sullivan County Cemetery & Church Records. Email us with websites containing Sullivan County Cemetery & Church Records by clicking the link below:

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Family Trees & Genealogy Tidbits

 

The use of published genealogies, electronic files containing genealogical lineage, and other compiled sources can be of tremendous value to a researcher.

When view family trees online or not, be sure to only take the info at face value and always follow up with your own sources or verify the ones they provide. Below is a list of online resources for Sullivan County Family Trees, web forums and other family type information. Email us with websites containing Sullivan County Family Trees, web forums and other family type information by clicking the link below:

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Extended History

 

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Courthouse History

Sullivan County, first known as Highland County, had its boundaries defined in 1843; county organization became official in 1845. First courts in Sullivan County met at the home of Armstead C. Hill in May 1845.

In 1846 the court appropriated $800 to build a brick courthouse in the center of the square in Milan, but a year later these ambitious plans were superseded by orders to build a more modest 1-1/2-story, hewn-log structure south of the public square. The building measured 20 by 24 feet; the lower floor had one room, the second floor had two. The upper rooms served as jury rooms when needed; one doubled as a clerk's office, the other for probate court.

William Putnam contracted to build the modest structure, and the court appropriated $300. Ira Sears superintended the work. Putnam had the courthouse ready for occupancy by October 1847.

The courthouse square of Sullivan County originally was the site of a curious V-shaped mound, pointing to the northwest, elevated about 15 feet at the highest point. When leveling the mound, excavators found three Indian skeletons. Stones which had been placed around the skeletons were used as foundation stones for the jail.

The second courthouse for Sullivan County occupied the site of this mound. Major John McCullough constructed the building in 1857-58 at a cost of $5,000. The cupola was added later. The 1877 Atlas. This was the first brick structure in Milan.

By 1891 the courthouse had deteriorated, and the court asked for an examination by architect Adriance Van Brunt from Kansas City. Van Brunt recommended building a new courthouse, but the court chose to repair the old building. Kerns and Shearer did carpentry and roofing work.

Fire destroyed the building June 26, 1908. For a temporary courthouse, the county purchased a two-story, brick building erected by the O. K. Railroad Company. Purchase price was $6,000, the sum the county received from fire insurance on the courthouse.

Sullivan County existed without a courthouse for 30 years until the federal government made financial assistance available. In June 1938 county residents voted support for the project.

Milan had a favorite son architect, Lyle V. DeWitt, raised in Green City. At an early age, DeWitt showed interest in architecture. Upon graduation from a school of architecture in Illinois, DeWitt was the natural choice for designing the 1938 courthouse, in spite of being only 23 years of age.

The Public Works Administration approved the plans for courthouse and jail in June. Contracts were let in October 1938 to Walter Barenfanger, Vandalia, Illinois, for the three-story, 110-by-66-foot building constructed of buff brick with Indiana limestone entrances.

Anticipating elevators at a later date, DeWitt left shafts for them in his plans. A community room in the basement is still an asset to Milan; a well-maintained, carefully preserved courtroom occupies the second floor. The initial request estimated costs to come to $136,500; construction contracts totaled about $125,500.

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